Job Details

Pre-Award Administrator - Office of Research and Sponsored Programs
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Position Number: 5844215
Location: Odessa, TX
Position Type: Sponsored Programs, Grants, and Contracts

Pre-Award Administrator - Office of Research and Sponsored Programs

Hiring Department

The University of Texas Permian Basin's Office of Research and Sponsored Programs welcomes applications for the position of Pre-award Administrator

Salary Range

$70,000.00 depending on qualifications

Remote work will be considered as an option for this position

Essential Functions

In collaboration with the Associate Vice President for Research and Dean of Graduate Studies, the Pre-Award Grant Administrator (PAGA) will work with faculty, PIs, and department Administrators to provide pre-award grants management. The primary role of this position is the submission of accurate, timely, and compliant grant applications for the university community. This position provides direct support to Principal Investigators seeking funding through a variety of federal agencies and non-federal organizations. Areas of responsibility include proactive identification of funding sources, proposal development, routing, and submission, contract negotiation, sub-award issuance, and non-financial post-award administration.

In collaboration with AVPR, work with Faculty PIs and Administrators to review, prepare and submit
grant proposals, within strict timelines and guidelines, to various funding agencies, including Industry,
Federal, State, and local entities and Foundations. Validates proposal submissions for accuracy and
completeness.

Reviews agency requirements and deadlines and working with relevant department personnel to establish
timelines for proposal submissions.

Performs tailored funding searches and leads faculty and staff in the identification of relevant funding
opportunities.

Creates budget models that fit within parameters of project budget and expectations. Prepares large-scale,
multi-disciplinary/multi-institutional proposals and collaborates with external stakeholders during the
proposal submission process.

Provide workshops and other outreach to UTPB faculty and staff on ORSP services, application processes,
agency program requirements, and funding opportunity resources.

Develop templates and other resources for investigators to support the proposal development and
submission process.

Coordinate with collaborators to facilitate multi-institutional or multi-disciplinary proposals.

Assists the AVPR in creating and providing training/workshops to PIs and research personnel.

Helps maintain office data information systems by contributing and regularly updating ORSP Worklog
regarding faculty proposals in progress, submissions, and awards. Maintains information about faculty
consultations. Writes summaries of faculty grant awards as requested for use on the Grants Office
website and Marketing/Communications and university leaders.

Manages the portfolio of internal grant offerings. Develops annual calendar, posts RFPs, tracks
applications and awards, including those for faculty conference travel.

Prepares, reviews, and tracks all grant accounting transactions, prepares all relevant fiscal reports for
sponsored programs, and ensures timely and accurate submission on behalf of UTPB to meet federal and
university requirements.

Serves on committees as assigned by the AVP Research. Liaison with regulatory compliance committees
and preparing reports for funding agencies. Performs other duties as assigned.

Assist with internal faculty and student research opportunities, including internal research grant support.

The job description is not a complete list of all responsibilities and duties performed by employees.
Employees may perform other related duties as assigned by their immediate supervisor.

Required Qualifications

Bachelor's degree and at least 5 years of pre-award grant submission experience in an academic grant-funded research environment .*

Familiarity with a broad spectrum of granting agencies, foundations, and industry sponsors.

Experience submitting proposals through grants.gov.

Excellent communication (both verbal and written) and interpersonal skills.

Excellent computer skills, particularly Microsoft Excel and Word.

*Equivalent combination of education and experience may be considered

Preferred Qualifications

Prior university experience in the management of research projects and funding

Experience with PeopleSoft, RMS, HRMS, FRMS, Grants.gov, and research.gov is strongly desired.

Advanced knowledge of pre-award functions typical of a PUI highly desirable.

Impeccable written and oral communication skills with strong attention to detail.

Strong understanding and application of OMB's Uniform Guidance 2 CFR 200.

Proficiency with MS Office Suite software, especially Word and Excel.

Knowledge of PIVOT funding databases

Excellent analytical, problem-solving and communication skills.

Strong leadership, facilitation, presentation, and planning skills. Works independently and as a team member; exercises logic, discretion, professionalism, and good judgement.

Flexibility for occasional overnight travel for professional development/conferences.

Willingness to learn and pursue university-funded training on federal and private grants, grant policies, and pre-award grant administration, and to learn university information systems and tools.

Additional Information

Required Application Materials

1. Cover Letter
2. Resume
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits

1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
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Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=10&JobOpeningId=12856&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant