Job Details

Alumni and Centennial Program Coordinator
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Position Number: 5511884
Location: Kentfield, CA
Position Type: Human Resources

Alumni and Centennial Program Coordinator

Salary: See Position Description
Closing Date:
Job Type: Full-time
Location: Kentfield & Indian Valley (Novato) - In Person, CA

Description

EXTENDED PRIORITY SCREENING DATE: September 17, 2024
Open Until Filled

All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the College until the position is filled. Incomplete applications will not be accepted. This position performs its duties on both the Kentfield and Indian Valley (Novato) campuses, so if not already residing within the Bay Area, the successful candidate must be willing to relocate.

Position Overview
Under the direction of an assigned supervisor, provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding an assigned large-scale and complex program. Implement program policies and guidelines; provide for program reporting and accountability; provide work direction and guidance to other program personnel; establish and monitor program budgets. This position is grant-funded for 2 years.

Commitment to Diversity
College of Marin is committed to cultivating a proactively supportive, inclusive, and accountable environment where equity, equity-mindedness, anti-racism, and social justice are valued, centered, and practiced. Our mission is to employ qualified administrators, faculty, and staff who are dedicated to student success and committed to an inclusive, anti-racist campus culture that demonstrates sensitivity to and respect for a diverse population.

We serve a county population of approximately 250,000 residents. Based on Fall 2023 credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment with Hispanic/Latinx (34% of enrollment), Asian (6%), Black/African American (3%), White (47%), and Multi-racial (7%) students. The high-quality education and training at the College are made possible by our faculty and staff who are committed to excellence. As of Fall 2023, COM's workforce includes Hispanic/Latinx (13%), Asian (7%), Black/African American (3%), White (53%), and Multi-racial (3%) employees.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

Essential Functions

Passionate about connecting donors and alumni to the College of Marin's (COM) mission and ability to articulate the mission, goals, and objectives of COM.
Utilization of prospect research tool to help identify potential donor/alumni/prospects and gather information about them to understand their interest, motivation, and capacity to give.
Understand and manage constituent relationship (CRM) software (EveryAction) and maintain excellent and consistent data entry.
Review local and national news to obtain leads for prospecting new or current constituents.
Serve as a liaison between program personnel, participants, faculty, staff, students, alumni, prospective donors/alumni, and community groups.
Knowledge of best practices in donor and volunteer cultivation, stewardship, and solicitation.
Possess strong communication skills that entail active listening and awareness of body language, facial expressions, nonverbal clues, tone of voice, and clarity conveying thoughts and ideas.
Create, maintain, and implement work-plan that integrates with departmental goals and objectives which cultivation, solicitation, and stewardship of donors and alumni.
Develops and manages a comprehensive system for identifying, researching, and qualifying new prospects.
Experience with online marketing tools, including social media management, email marketing, content creation, and project management platforms.
Maintains website and support the creating, writing, and editing of alumni and donor profiles and utilizing social media accounts as needed.
Conducts individual donor, alumni, corporate, and foundation research, including tracking research outcomes in the constituent relationship management database (EveryAction).
Utilization prospect research tools to analyze, interpret, and qualify donor's and alumni financial assets, biographical information, determine donor or alumni areas of interest to create reports on donor/alumni propensity to make tangible or intangible contributions to COM.
Provide overall direction and guidance to the day-to-day operations, problem solving and decision making regarding a large and complex assigned program; implement program policies and directives according to District, federal or State guidelines.
Provide regular reports to management and federal/State agencies as requested; participate on program reviews; assure program compliance with federal or State program guidelines.
Establish appropriate linkages to special populations or community groups served; promote program through participation in advocacy groups, associations and other local, regional or national organizations.
Prepare funds applications; prepare grant requests and serve as the primary contact for large programs or multi-programs.
Provide work direction and guidance to others assigned to the program; assign work to other classified personnel, students, volunteers and others.
Conduct regular meetings to communicate, review and revise program guidelines.
Develop, recommend and implement program plans and objectives; coordinate delivery of services to program participants; assure participation guidelines are followed.
Assure program expenditures are within allocated budgets; monitor budgets; propose budget changes and participate in project budget applications as necessary.
Serve as liaison between program personnel, participants, clients, administrators, faculty and students; provide information, program requirements and other pertinent information.
Develop, coordinate, promote and oversee a broad range of programs.
Develop workshop materials, promotional materials and other program documentation.
Operate a computer and other office equipment as assigned.
Plan, coordinate and prepare a variety of materials used in program literature, marketing, catalogs and brochures.

OTHER FUNCTIONS:

Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Requirements & Desirables

REQUIREMENTS

Bachelor's Degree with study in job related area and job related experience; or
Any combination of education and training equivalent to (2) two years of college-level coursework from an accredited institution in a related field and (2) two years of responsible experience working in higher education; and
Demonstrated sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and the campus community.

DESIRABLES
The ideal candidate possesses the following desired qualities: tenacity, perseverance, quest for knowledge and understanding, keen sense of intuition, data driven, good active listener, hard worker, compassion, reliability, and self-motivated

KNOWLEDGE, SKILLS AND ABILITIES: (DESIRABLE ATTRIBUTES & SKILLS):

KNOWLEDGE OF:

Planning and coordinating the day-to-day activities of assigned program.
Policies, objectives and goals of assigned program.
Development and presentation of programs and workshops.
Applicable laws, codes, regulations, policies and procedures related to assigned program.
Budget monitoring and control.
Grant coordination and monitoring.
Oral and written communication skills.
Principles of training and providing work direction to others.
Interpersonal skills using tact, patience and courtesy.
Operation of a computer and assigned software.
Word processing, graphics and desktop publishing.

ABILITY TO:

Provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding a large-scale and complex program.
Coordinate several programs simultaneously.
Implement program policies and guidelines.
Provide for program reporting and accountability.
Prepare comprehensive program reports and reviews.
Establish and monitor program budgets.
Interpret, apply and explain rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.

SKILLS:

Operate a computer and assigned office equipment.
Operate a computer and other office equipment as assigned.
Analyze situations accurately and adopt an effective course of action.
Meet schedules and time lines.
Work independently with little direction.
Plan and organize work.
Make public speaking presentations.

CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to complete the following:

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
Criminal Justice/Fingerprint Clearance.
California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

REQUIRED APPLICATION DOCUMENTS
The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.

Cover Letter describing your interest in the position, including how you meet the minimum requirements and are qualified to perform the essential functions as listed in this job posting. (cover letter)
Resume (resume)
Transcript conferring Bachelor's degree or showing whatever coursework you have completed and are using as the basis for your application as described in Requirement #2, above. (transcript)
STATEMENT: Please provide a response to the following prompt (one page maximum):
College of Marin's commitment to educational excellence is rooted in providing equitable opportunities and fostering success for all members of our diverse community. Practices and outcomes related to diversity and inclusion are vital measures of institutional excellence. What do you see as the most beneficial aspect(s) of diversity, equity, and inclusion to the College and to your work?

Supplemental & Salary Information

RESPONSIBILITY:

Work under limited supervision, focusing primarily on results
Provide information and/or advise other persons
Operate within a defined budget and/or financial guidelines
Utilization of resources from other work units may be required to perform the job's functions and the opportunity to impact the Organization's services

WORKING ENVIRONMENT:

Dexterity of hands and fingers to operate a computer keyboard
Hearing and speaking to exchange information in person and on the telephone
Sitting and/or standing for extended periods of time
Seeing to read a variety of materials
Bending at the waist, kneeling or crouching to file materials
Reaching overhead, above the shoulders and horizontally
Generally the job requires 70% sitting, 15% walking and 15% standing
Office environment
Constant interruptions

WORK SCHEDULE
Campus: Kentfield
Full-time Equivalent: 1.0 - Full-time
Months per Year: 12
Work Days/Hours:
Monday - Friday
9am - 5pm (half-hour lunch)
7.5 Hours per Day
37.5 Hours per Week

NOTE: The College is closed on Fridays during the summer period, when the work schedule may change according to departmental needs.

SALARY INFORMATION
FLSA Status: Non-exempt
Salary Range: CSEA 127
Starting Salary Range: $43.84 to $48.35 per hour (Step 1 to 3). Normal entering step is Step 1.

Please refer to our Human Resources web site for salary schedules.

CLASSIFICATION CATEGORY & RETIREMENT PLAN
Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 8% of their reportable compensation on a monthly basis.

SELECTION PROCESS
Applications must include the documents listed in the Required Documents section to be rendered complete; incomplete applications will not be accepted. Screening will begin after the priority screening date. Applicants selected to interview will be contacted to schedule an interview appointment with the screening committee; however, applicants will be notified of their status, either way, following the screening. Candidates forwarded by the committee following the first interview may be invited for a second interview. Regrettably, College of Marin is not able to offer reimbursement for travel to interviews at this time.

THE BENEFITS OF EMPLOYMENT WITH COLLEGE OF MARIN

Full-time Employees:

Medical Insurance: The District offers six plan options through Kaiser and Blue Shield. Effective 10/01/2024, the District's contributions for medical insurance coverage are as follows:

Employee-only: $1,600/month
Employee plus one dependent: $2,300/month
Employee plus two or more dependents: $2,800/month

Dental and Vision Insurance - Delta Dental and VSP vision plans for employee and dependents, with no cost to employees

Vacation Leave - 90 hours of accrual annually, with additional accrual after 3, 10, and 14 years of service
Paid Holidays - 17 paid holidays annually, which includes a paid winter holiday break at the end of December.

Sick Leave - 7.5 hours per month, 90 hours per year

Retirement through CalPERS - MCCD contributes 27.05% of employee's creditable earnings to CalPERS on a monthly basis (2024/2025). Vested after five (5) years. Mandatory employee contribution for 2024/2025 is 7% - 8%, depending on original date of membership and prior membership status.

Life Insurance - $50,000, with the option to purchase additional voluntary life insurance for the Lesser of 5x base annual salary or $500,000

Additional Retirement Savings Plans - Employees are also eligible to participate in a voluntary, tax-advantaged 403(b) or 457(b) retirement savings plan.
Short-Term Disability & Long-Term Disability (employee paid), Flexible Spending Accounts (FSA's), pet insurance, Employee Assistance Program (EAP)

Additional Benefits (at no cost to employee):

24/7 Helpline through the Employee Assistance Program (All members)
24/7 Physician Access through MD Live (Blue Shield members).
Expert Medical Opinions through Teladoc (All members).
Generic Medications through Costco (Blue Shield members).
Enhanced Cancer Benefit through Contigo Health (Blue Shield members).
Hip, Knee, and Spine Surgical Benefit through Carrum Health (Blue Shield members).
Personal Health Coaching through Vida Health (Blue Shield members).
Physical Therapy for Back and Joint Pain (Blue Shield members).
Discounts for Gym memberships, Hearing Aids and LASIK Eye Surgery (Blue Shield members).
ClassPass Kaiser Permanente has teamed up with fitness industry leader ClassPass to make it easier for employees to exercise from the comfort of their homes. (Kaiser members).

For more information regarding MCCD's comprehensive benefit plans, please see our Marin Community College District 2024/2025 Employee Benefit Guide (Download PDF reader).

To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/4614579/alumni-and-centennial-program-coordinator?pagetype=promotionalJobs